Members of the Fund subscribe until attaining the age of 60 (£2.00 per month) and are then considered ‘paid up’ members.
The aims and objectives of the Fund is where deemed by the Committee to be reasonable and appropriate, where due to sickness, bereavement or other cause over which they have no control, to provide financial assistance to any Member, Widow or Widower and Dependant children.
The Fund also pays travelling expenses and out of pocket expenses for any member (also members spouse/partner or other person) of the Fund who is admitted as a patient to a Police Rehabilitation Centre.
The Fund provides monetary gifts to Widows, Widowers and Dependant children of former members and in exceptional circumstances where members are in need of financial assistance on welfare grounds interest free loans.
To apply for a grant towards a stay at Flint House please complete this application form.
GLOUCESTERSHIRE CONSTABULARY BENEVOLENT FUND RULES
1. NAME
The Fund shall be known as “The Gloucestershire Constabulary Benevolent Fund” and hereinafter called “The Fund”.
2. MEMBERSHIP
The members of the fund shall be:
(a) All regular members of the GloucestershireConstabulary who are paying the annual subscription to the fund.
(b) All subscribing members of the Fund who aresubsequently Pensioned by the Force and continue to pay subscriptions until attaining the age of 60 years, being then considered a “Paid up” Member and hereinafter called a “Member”.
3. AIMS AND OBJECTS OF THE FUND
The aims and objects of the Fund shall be:
(a) In cases, as deemed by the Committee to be reasonable and appropriate, where due tosickness, bereavement or other cause over which they have no control, to provide financial assistance to any Member, Widow or Widower and Dependant children of such Members.
(b) To provide agreed travelling expenses for any member of the Fund who is admitted, as a patient to a Police Rehabilitation Centre, together with an agreed sum to cover ‘out of pocket’ expenses. In addition, an agreed contribution may be made towards the costs incurred by a Fund member’s Spouse or Partner, or other person (as agreed by the Committee) in visiting or staying with a member resident at a Police Rehabilitation Centre.
(c) To provide monetary gifts to Widows, Widowers or Dependant children of former members of The Gloucestershire Constabulary as follows:
(i) All Widows or Widowers or Dependant children of former Members of the Gloucestershire Constabulary, shall receive a monetary gift each year.
(ii) All Widows, Widowers and Dependant children, of Members of the Fund, shall receive an additional monetary gift each year. These payments may be consolidated into one payment at the discretion of the Committee.
Such individual amounts of those gifts, outlined above, shall be agreed by the previous Annual General Meeting of the Fund.
For the purposes of the Fund, the definition of a Dependant child shall be: “The son or daughter of a deceased Member of the Fund, who has not attained the age of 19 years or is in full time education”.
(d) To provide facilities for interest free loans to Fund Members, who in, exceptional circumstances, are in need of financial assistance, on welfare grounds. The approval of the Committee shall be required to make payments under (a), (b) and (d) above.
4. MANAGEMENT OF THE FUND
The Chief Constable shall be President of the Fund and the Deputy Chief Constable shall be Vice President.
The President and the Vice President shall be entitled to attend all Annual and Extraordinary General meetings of the Fund and shall be given due notice of all such meetings together with copies of any agendas or reports to be discussed at such meetings.
The day-to-day management of the Fund shall be undertaken by a Committee, each member of which is, or has been (in the case of a Police Pensioner) a contributing member of the Fund.
(a) The Committee shall comprise:
Elected Members (6)
One member to represent –
Each of the Territorial Policing Divisions of the Constabulary
The Operational Services Department
Specialist Crime Investigation Services (SCIS)
All other Headquarters Departments
Appointed Members (4)
A representative of the Superintendents Association
A representative of the Police Federation
Two representatives of Gloucestershire Branch of NARPO
(b) Officers of the Committee
(i) The Committee shall elect, from the elected members or the appointed members, a Chair and Vice Chair. Such appointment shall last for a period of three years, when a further election shall be held. The retiring Office bearers may seek immediate re-election. The Secretary shall be responsible for the organisation and conduct of these elections.
(ii) The Committee shall appoint a Secretary and Treasurer, who will not be a voting member. If either of these appointments are filled by members of the Committee then the Secretary shall arrange for their place to be filled by elected member(s) from that area of the Constabulary or, if appointed from their Organisation.
(c) Election or Appointment of Committee Members
(i) Representatives from the constituent areas of the Constabulary, as set out in Rule 4a above shall be elected by the Fund members working in those areas. The term of office shall be three years, when fresh elections shall be held. The retiring representatives may seek immediate re-election. The Secretary shall be responsible for the conduct and organisation of these elections.
(ii) The representatives from the Superintendents’ Association, the Police Federation and Gloucestershire Branch of NARPO will be nominated by their organisations. There is no set term of Office and the appointment may be changed, at any time, by the appointing organisation.
(d) Meetings of the Committee
(i) The Annual General Meeting of the Fund shall be held in the first quarter of each calendar year and the Secretary shall circulate details, at least two weeks before the date. A report of the finances of the Fund, shall be presented by the Treasurer.
(ii) The Committee shall meet as required to conduct the business of the Fund. A Quorum shall be three Elected, or Appointed members (one of whom must be the Chair or Vice Chair) plus the Secretary or Treasurer.
(iii) All members of the Committee shall have an equal voice at all meetings and where voting is equal, the Chairman shall have a casting vote.
(iv) Notwithstanding Rules 4d(i) and (ii), if the Chair decides that the decision(s) to be made are sufficiently non-contentious then ‘the meeting’ can be a virtual meeting, providing that the quorum can consider the issue at hand and reach agreement or otherwise to the proposal(s) either my email or by telephone. When such decisions are made in this way the Secretary shall make a record of the issue decided and the persons making the decision, and such information shall be presented to the next full meeting of the Committee, or the AGM, whichever takes place next.
(v) The Committee may establish Working Groups for any purpose, as it sees fit, but such Groups shall only have power to report their findings back to the full Committee.
(vi) Committee members and Officers of the fund may be reimbursed actual expenses incurred in attending to and carrying out the business of the Fund.
5. Duties of Officers
(a) Chair and Vice Chair – the Chair, or in their absence the Vice Chair, shall take the Chair at all meetings of the Committee, A.G.M. and (if required) an E.G.M.(b) Secretary – the Secretary shall produce minutes for the recording of all Committee meetings and decisions.(c) Treasurer & Secretary – shall have charge of and custody of all monies of the Fund, included invested Capital and of all books, papers and other necessaries. Shall answer all communications and attend all meetings where required. Shall produce annual accounts and provide, to the Auditor, any explanation they may require, respecting the accounts. Shall present the audited accounts and other relevant documents or returns to the Annual Meeting of the Fund.(d) Treasurer – shall pay all amounts granted by the Committee, or Annual General Meeting, actual expenses incurred by Committee members in attending Fund meetings, and all other amounts falling due within the Fund rules.(e) In all cases above, shall perform duties as instructed by the Committee.
6. Annual Audit of Accounts
The Annual General Meeting shall appoint Professional Auditor(s) who shall be given access to all relevant documents. Such audited and signed accounts shall be presented to the Annual General Meeting of the Fund.
7. Contributions
The Annual General Meeting shall decide the level of contributions, which shall be paid monthly, having taken into account the Bank and Investment balances together with the estimated outgoings for the coming year.
8. Commencement and Publication of these Rules
These Rules shall come into operation on the 20th December 2006 and the Secretary shall publish copies as appropriate.
9. Alteration of these Rules
Notice, in writing, of any proposed alteration, amendment or rescinding of any of these Rules, must be sent to the Secretary who will place them before the next Annual General Meeting or an Extraordinary Annual General Meeting called to discuss the changes. Notice of such proposed changes shall be circulated to all Committee Members for onward broadcast to Members, not less than 14 days prior to the Meeting. No Rule shall be altered, amended or rescinded without the consent of the majority of the persons present, and voting, at the Annual General Meeting or Extraordinary General Meeting.
10. Winding up, Amalgamation or Transfer of the Fund
If, at any time, the Committee are of the opinion that, because of the reorganisation of the Force or the amalgamation of the Force with another Force, the objects of the fund could be more beneficially and conveniently attained in conjunction with some other organisation having similar objects, then the Committee shall convene an Extraordinary General Meeting of the Fund (to which all those who are subscribing or paid up members are invited) for the purpose of determining the manner in which the Fund shall be dealt with.
Revised Fund Rules as adopted at AGM 2nd March 2009
Benevolent Fund
Members of the Fund subscribe until attaining the age of 60 (£2.00 per month) and are then considered ‘paid up’ members.
The aims and objectives of the Fund is where deemed by the Committee to be reasonable and appropriate, where due to sickness, bereavement or other cause over which they have no control, to provide financial assistance to any Member, Widow or Widower and Dependant children.
The Fund also pays travelling expenses and out of pocket expenses for any member (also members spouse/partner or other person) of the Fund who is admitted as a patient to a Police Rehabilitation Centre.
The Fund provides monetary gifts to Widows, Widowers and Dependant children of former members and in exceptional circumstances where members are in need of financial assistance on welfare grounds interest free loans.
Ian Anderson
Secretary
To join please complete the County Treasurer’s form.
To apply for a grant towards a stay at Flint House please complete this application form.
GLOUCESTERSHIRE CONSTABULARY BENEVOLENT FUND RULES
1. NAME
The Fund shall be known as “The Gloucestershire Constabulary Benevolent Fund” and hereinafter called “The Fund”.
2. MEMBERSHIP
The members of the fund shall be:
(a) All regular members of the GloucestershireConstabulary who are paying the annual subscription to the fund.
(b) All subscribing members of the Fund who aresubsequently Pensioned by the Force and continue to pay subscriptions until attaining the age of 60 years, being then considered a “Paid up” Member and hereinafter called a “Member”.
3. AIMS AND OBJECTS OF THE FUND
The aims and objects of the Fund shall be:
(a) In cases, as deemed by the Committee to be reasonable and appropriate, where due tosickness, bereavement or other cause over which they have no control, to provide financial assistance to any Member, Widow or Widower and Dependant children of such Members.
(b) To provide agreed travelling expenses for any member of the Fund who is admitted, as a patient to a Police Rehabilitation Centre, together with an agreed sum to cover ‘out of pocket’ expenses. In addition, an agreed contribution may be made towards the costs incurred by a Fund member’s Spouse or Partner, or other person (as agreed by the Committee) in visiting or staying with a member resident at a Police Rehabilitation Centre.
(c) To provide monetary gifts to Widows, Widowers or Dependant children of former members of The Gloucestershire Constabulary as follows:
(i) All Widows or Widowers or Dependant children of former Members of the Gloucestershire Constabulary, shall receive a monetary gift each year.
(ii) All Widows, Widowers and Dependant children, of Members of the Fund, shall receive an additional monetary gift each year. These payments may be consolidated into one payment at the discretion of the Committee.
Such individual amounts of those gifts, outlined above, shall be agreed by the previous Annual General Meeting of the Fund.
For the purposes of the Fund, the definition of a Dependant child shall be: “The son or daughter of a deceased Member of the Fund, who has not attained the age of 19 years or is in full time education”.
(d) To provide facilities for interest free loans to Fund Members, who in, exceptional circumstances, are in need of financial assistance, on welfare grounds. The approval of the Committee shall be required to make payments under (a), (b) and (d) above.
4. MANAGEMENT OF THE FUND
The Chief Constable shall be President of the Fund and the Deputy Chief Constable shall be Vice President.
The President and the Vice President shall be entitled to attend all Annual and Extraordinary General meetings of the Fund and shall be given due notice of all such meetings together with copies of any agendas or reports to be discussed at such meetings.
The day-to-day management of the Fund shall be undertaken by a Committee, each member of which is, or has been (in the case of a Police Pensioner) a contributing member of the Fund.
(a) The Committee shall comprise:
Elected Members (6)
One member to represent –
Each of the Territorial Policing Divisions of the Constabulary
The Operational Services Department
Specialist Crime Investigation Services (SCIS)
All other Headquarters Departments
Appointed Members (4)
A representative of the Superintendents Association
A representative of the Police Federation
Two representatives of Gloucestershire Branch of NARPO
(b) Officers of the Committee
(i) The Committee shall elect, from the elected members or the appointed members, a Chair and Vice Chair. Such appointment shall last for a period of three years, when a further election shall be held. The retiring Office bearers may seek immediate re-election. The Secretary shall be responsible for the organisation and conduct of these elections.
(ii) The Committee shall appoint a Secretary and Treasurer, who will not be a voting member. If either of these appointments are filled by members of the Committee then the Secretary shall arrange for their place to be filled by elected member(s) from that area of the Constabulary or, if appointed from their Organisation.
(c) Election or Appointment of Committee Members
(i) Representatives from the constituent areas of the Constabulary, as set out in Rule 4a above shall be elected by the Fund members working in those areas. The term of office shall be three years, when fresh elections shall be held. The retiring representatives may seek immediate re-election. The Secretary shall be responsible for the conduct and organisation of these elections.
(ii) The representatives from the Superintendents’ Association, the Police Federation and Gloucestershire Branch of NARPO will be nominated by their organisations. There is no set term of Office and the appointment may be changed, at any time, by the appointing organisation.
(d) Meetings of the Committee
(i) The Annual General Meeting of the Fund shall be held in the first quarter of each calendar year and the Secretary shall circulate details, at least two weeks before the date. A report of the finances of the Fund, shall be presented by the Treasurer.
(ii) The Committee shall meet as required to conduct the business of the Fund. A Quorum shall be three Elected, or Appointed members (one of whom must be the Chair or Vice Chair) plus the Secretary or Treasurer.
(iii) All members of the Committee shall have an equal voice at all meetings and where voting is equal, the Chairman shall have a casting vote.
(iv) Notwithstanding Rules 4d(i) and (ii), if the Chair decides that the decision(s) to be made are sufficiently non-contentious then ‘the meeting’ can be a virtual meeting, providing that the quorum can consider the issue at hand and reach agreement or otherwise to the proposal(s) either my email or by telephone. When such decisions are made in this way the Secretary shall make a record of the issue decided and the persons making the decision, and such information shall be presented to the next full meeting of the Committee, or the AGM, whichever takes place next.
(v) The Committee may establish Working Groups for any purpose, as it sees fit, but such Groups shall only have power to report their findings back to the full Committee.
(vi) Committee members and Officers of the fund may be reimbursed actual expenses incurred in attending to and carrying out the business of the Fund.
5. Duties of Officers
(a) Chair and Vice Chair – the Chair, or in their absence the Vice Chair, shall take the Chair at all meetings of the Committee, A.G.M. and (if required) an E.G.M.(b) Secretary – the Secretary shall produce minutes for the recording of all Committee meetings and decisions.(c) Treasurer & Secretary – shall have charge of and custody of all monies of the Fund, included invested Capital and of all books, papers and other necessaries. Shall answer all communications and attend all meetings where required. Shall produce annual accounts and provide, to the Auditor, any explanation they may require, respecting the accounts. Shall present the audited accounts and other relevant documents or returns to the Annual Meeting of the Fund.(d) Treasurer – shall pay all amounts granted by the Committee, or Annual General Meeting, actual expenses incurred by Committee members in attending Fund meetings, and all other amounts falling due within the Fund rules.(e) In all cases above, shall perform duties as instructed by the Committee.
6. Annual Audit of Accounts
The Annual General Meeting shall appoint Professional Auditor(s) who shall be given access to all relevant documents. Such audited and signed accounts shall be presented to the Annual General Meeting of the Fund.
7. Contributions
The Annual General Meeting shall decide the level of contributions, which shall be paid monthly, having taken into account the Bank and Investment balances together with the estimated outgoings for the coming year.
8. Commencement and Publication of these Rules
These Rules shall come into operation on the 20th December 2006 and the Secretary shall publish copies as appropriate.
9. Alteration of these Rules
Notice, in writing, of any proposed alteration, amendment or rescinding of any of these Rules, must be sent to the Secretary who will place them before the next Annual General Meeting or an Extraordinary Annual General Meeting called to discuss the changes. Notice of such proposed changes shall be circulated to all Committee Members for onward broadcast to Members, not less than 14 days prior to the Meeting. No Rule shall be altered, amended or rescinded without the consent of the majority of the persons present, and voting, at the Annual General Meeting or Extraordinary General Meeting.
10. Winding up, Amalgamation or Transfer of the Fund
If, at any time, the Committee are of the opinion that, because of the reorganisation of the Force or the amalgamation of the Force with another Force, the objects of the fund could be more beneficially and conveniently attained in conjunction with some other organisation having similar objects, then the Committee shall convene an Extraordinary General Meeting of the Fund (to which all those who are subscribing or paid up members are invited) for the purpose of determining the manner in which the Fund shall be dealt with.
Revised Fund Rules as adopted at AGM 2nd March 2009